In the builder, press Copy signature. The rendered signature goes onto your clipboard as rich HTML — that's what you paste into Outlook's signature box.
01Before you start
Have your finished signature open in the Sigquill builder, and know which Outlook you're using. If you're not sure, the next section tells you how to tell Classic from New at a glance — the two put the signature setting in different places, and it's the one part of Outlook Microsoft is actively changing.
Sigquill installs by copy-and-paste. There's nothing to authorize and nothing that touches your mailbox — you're pasting text into a settings box, the same as you'd paste an address.
02Windows: Classic vs. New Outlook
Microsoft is mid-migration between the old Classic Outlook (Word rendering engine) and the rewritten New Outlook (WebView2). Both install your signature by pasting — only the path through Settings differs. Find yours below.
Which Outlook do you have?
In Classic, the top strip is a colored ribbon of tabs (Home, Send / Receive, View). In New Outlook, there's a slim toolbar and a New Outlook toggle in the top-right corner.
Classic Outlook (Windows)
- Open the Signatures editor
Start a new email, then on the Message tab click Signature → Signatures…. (Or: File → Options → Mail → Signatures….)
- Create a new signature and name it
Click New, give it a name like Sigquill, and click into the large editing box below.
- Copy from Sigquill, then paste in
Back in the builder, press Copy signature. Return to Outlook, click into the editing box, and paste with Ctrl + V. Your signature appears rendered — logo, dividers, links intact.
<!-- rendered signature · rich HTML --> <table role="presentation" cellpadding="0" cellspacing="0"> … </table> - Set it as your default
On the right, choose your signature under New messages (and Replies/forwards if you want it there too). Click OK.
A few locked-down Classic setups strip pasted HTML. If that happens, use Download .htm from the builder and open the file in a browser, then copy from the rendered page and paste again — or contact support and we'll walk you through the file method.
New Outlook (Windows)
- Open Settings → Accounts → Signatures
Click the Settings gear (top-right), then Accounts → Signatures. New Outlook keeps signatures under Settings, not on the compose ribbon.
- Add a signature and name it
Click + New signature, name it Sigquill, and click into the edit area.
- Copy from Sigquill, then paste in
Press Copy signature in the builder, return to New Outlook, click into the edit area, and paste with Ctrl + V. It renders in place.
- Choose it for new mail and replies
Under Default signatures, select it for New messages and Replies/forwards, then Save.
There's no "insert .htm" path in New Outlook — copy-and-paste is the only route, and it's the reliable one here. The .htm download exists for Classic and Mac.
03Outlook on the web
Same copy-and-paste method, in the browser.
- Open the signature settings
Click the Settings gear, then Mail → Compose and reply. Find the Email signature box.
- Paste your copied signature
Press Copy signature in the builder, click into the signature box, and paste with Ctrl + V (⌘ + V on Mac).
- Set defaults and save
Toggle it on for new messages and replies, then Save.
04Outlook for Mac
Outlook for Mac renders with WebKit and takes the paste cleanly. The .htm file works here too if you'd rather insert a file.
- Open Preferences → Signatures
From the menu bar: Outlook → Settings… → Signatures. Click + to add one and name it.
- Paste the copied signature
Press Copy signature in the builder, click into the editor, and paste with ⌘ + V.
- Assign it to your account
Under Choose default signature, pick your account and set it for new messages and replies. Close the window to save.
05Check it rendered
Send one test email to yourself. Your signature should look exactly like the builder's proof panel: logo sharp, the vertical divider aligned, and no gaps or boxes-with-red-X where images should be.
Tight, even spacing (no doubled line gaps), your real fonts or a clean Arial-family fallback, and images that load. If you see Times New Roman or broken image icons, that's a paste that didn't take — jump to the section below.
06If it doesn't look right
Most Outlook issues have a one-line fix. The two most common — doubled spacing and missing images — plus the rest are on the known-issues page.
Still stuck? Email support@sigquill.com — we reply as soon as we can.